GETTING TO CONFERENCE

Which airport is best to fly into?

• George Bush Intercontinental Airport (IAH) 
• William P. Hobby Airport (HOU)

Where is the conference site?

• Hyatt Regency Houston West
• 13210 Katy Freeway
• Houston, TX, 77079
• View Map 

Will transportation be provided? 

• No, transportation to and from the conference site will not be provided. You will be responsible for your own transportation.

How do we get from the airport to the conference site?

• We suggest you contact your family and family leaders or use Uber/Lyft/Public Transit
• If you have trouble contact conference.logistics@unavsa.org

What are UNAVSA's Covid-19 protocols for the conference? 

• Click here to learn more. It is important to be aware that UNAVSA is not liable to any guest contracting COVID at the UNAVSA-18 Conference. UNAVSA is not liable to reimburse any expenses incurred due to contracting COVID at conference, causing our attendees to not be able to participate in further conference programming. UNAVSA is not liable to reimburse any expenses due to no valid proof of vaccination status. Attendees will show the registration team during check-in their vaccination card but the UNAVSA-18 staff team will not keep any further medical records of each attendee. 

HOTEL INFORMATION

Is there on-site parking at the hotel for those traveling by car?

• Free on-Site Parking is available 

How do I register for a hotel room?

• We will be emailing you all of the hotel information once registration closes. Please use the link provided to secure a hotel room at a UNAVSA group rate during the conference.

When is the last day to reserve a hotel room through the hotel’s portal for UNAVSA?

• The official cut-off date is Friday, June 23, 2023. Reserving a hotel room prior to the cut-off date is highly recommended due to a limited amount of rooms available. 

What is the rate for a hotel room?

• The hotel rate is a traditional two queen room. Rates listed below are for price per night.
• Double Occupancy: $129 USD or $175 CAD* per night

*approximate conversion at this time

How long is the UNAVSA group daily rate available for?

• UNAVSA group rate is available from Thursday, July 13th to Sunday, July 16th. 

What time can I check-in/ check-out of my hotel room?

• Check-in is at 3:00PM. Check-out is at 12:00PM. If you arrive early and the hotel has rooms available, then they can check you in early. 

Am I required to stay at the hotel?

• No, you are not required to. However, UNAVSA has secured a discounted rate for guests booking rooms through us. Attendees are highly encouraged to book their stay at the Hyatt Regency Houston West throughout the weekend of conference to ensure an unforgettable experience at UNAVSA-18!

What if I am looking for roommates to room with at UNAVSA-18?

• Fill out this form and we will try to help you look for a roommate!

If I am staying with people in a room, how will we handle reimbursements? 

• The room booking will process ONLY one credit card. 
• The repayment between people staying in the same room will be handled by those staying in the room. The UNAVSA conference staff team is not responsible for allocating and determining room cost splits amongst attendees per hotel room.

Who do I contact if I have any questions?

• For any questions pertaining to conference, hotel, and workshop registration, please contact conference.registration@unavsa.org.