GETTING TO CONFERENCE

Which airport is best to fly into?

• Newark Liberty International Airport (EWR)

Where is the conference site?

• DoubleTree by Hilton Hotel Newark Airport
• 128 Frontage Rd
• Newark, NJ 07114
• View Map 

Will transportation be provided? 

• No, transportation to and from the conference site will not be provided. You will be responsible for your own transportation.
• There is a free airport shuttle service available from EWR that runs every 30 minutes.

How do we get from the airport to the conference site?

• There is a free airport shuttle service available from EWR that runs every 30 minutes.
• If you are not comfortable traveling by airport shuttle, we suggest you contact your family and family leaders or use Uber/Lyft/Public Transit.
• If you have any trouble or run into any emergencies, contact conference.logistics@unavsa.org.

What are UNAVSA's Covid-19 protocols for the conference? 

• Click here to learn more. It is important to be aware that UNAVSA is not liable to any guest contracting COVID at the UNAVSA-19 Conference. UNAVSA is not liable to reimburse any expenses incurred due to contracting COVID at conference, causing our attendees to not be able to participate in further conference programming. UNAVSA is not liable to reimburse any expenses due to no valid proof of vaccination status. Attendees will show the registration team during check-in their vaccination card but the UNAVSA-19 staff team will not keep any further medical records of each attendee. 

HOTEL INFORMATION

Is there on-site parking at the hotel for those traveling by car?

• On-Site parking is available at a discounted rate of $10.00 USD per car per day plus tax.

How do I register for a hotel room?

• We will be emailing you all of the hotel information once registration closes. Please use the link provided to secure a hotel room at a UNAVSA group rate during the conference.

When is the last day to reserve a hotel room through the hotel’s portal for UNAVSA?

• The official cut-off date is to be determined. Reserving a hotel room prior to the cut-off date is highly recommended due to a limited amount of rooms available. 

What is the rate for a hotel room?

• The UNAVSA group rate for hotel lodging will be $159 USD per day for Run of House guestrooms.

How long is the UNAVSA group daily rate available for?

• UNAVSA group rate is not yet available and we will update this as soon as possible.

What time can I check-in/ check-out of my hotel room?

• Check-in is at 4:00PM. Check-out is at 11:00PM.

Am I required to stay at the hotel?

• No, you are not required to.
• However, UNAVSA has secured a discounted rate for guests booking rooms through us. Attendees are highly encouraged to book their stay at the DoubleTree by Hilton Hotel Newark Airport throughout the weekend of conference to ensure an unforgettable experience at UNAVSA-19!

What if I am looking for roommates to room with at UNAVSA-19?

• Please fill out this form (bit.ly/u19-roommate-finder) if you are looking for a roommate! Registration and Hospitality will do our best to match you with potential roommates. The deadline to fill the form out is Friday, May 24th, 11:59 PM ET. You will receive your potential roommates by Saturday, May 25th.

If I am staying with people in a room, how will we handle reimbursements? 

• The room booking will process ONLY one credit card. 
• The repayment between people staying in the same room will be handled by those staying in the room. The UNAVSA conference staff team is not responsible for allocating and determining room cost splits amongst attendees per hotel room.

Who do I contact if I have any questions?

• For any questions pertaining to conference, hotel, and workshop registration, please contact conference.registration@unavsa.org.